Office Decommissioning and Donation Coordination

The lease handoff date is fixed, and recipient availability and the landlord's inspection window have to fit in front of it. Your contact supplies the restoration checklist and identifies rooms a contractor needs first. We clear those rooms while keeping undecided items out of the load. A recipient's receiving hours may differ from the building's moving hours, so confirm both before assigning a route.

Ask the building manager about dock reservations, freight elevator access, loading restrictions, and a Certificate of Insurance. An evening or weekend window may be available on request if shared corridors must remain clear during business hours. We need a place to stage approved outgoing pieces and a contact who can resolve an unmarked item. Your team arranges recipient appointments and required paperwork; we plan pickup and delivery around those instructions.

We label each released piece with its disposition group and destination, then separate donation loads from transfers and recycling loads. Pads protect table edges and finished surfaces; shelves, drawers, and fittings stay with their parent units. We protect the carry path and avoid rooms released to the restoration contractor. We compare cleared movable inventory with your approved list and flag exceptions.

A vacant floor is not necessarily a restored floor. Wall anchors, wiring, attached millwork, patching, and paint belong in the landlord checklist and the contractor's scope. We can point out a remaining attached item without removing it. If a recipient rejects a chair or cabinet, the crew contacts your decision maker for a revised destination; your team chooses where that piece goes. The landlord and tenant representative decide whether the suite meets lease handoff requirements.